Try to get liquid test kits rather than paper strip test kits. The liquids ones are more accurate. Check the expiry date on any test kit, medication or water conditioner before you buy it. Try to keep the kits cool and dry when you have them, and don't buy any test kits, medication or fish food if they are stored in a warm area, (ie: a fish room). Heat causes them to go off faster.
When you get a gravel cleaner, just get a basic model like the one in the following link. Use the gravel cleaner every time you do a water change.
https://www.about-goldfish.com/aquarium-cleaning.html
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Do not throw the filter pad out. You can cut a small slit along the bottom of the filter pad and tip the black granulates out and throw them in the bin. This is carbon and not necessary. It also absorbs chemicals and when full does nothing. Then squeeze the pad out in a bucket of tank water before putting the pad back into the filter.
The following link is from YouTube and shows how you can add filter materials to your filter to provide more filtration area. You use a rectangular sponge and a round sponge with a hole through the middle. It's preferable to use both to maximise the filtration area but even just adding the round sponge to the intake tube will make a big difference. To clean these extra sponges you simply squeeze them out in a bucket of tank water every couple of weeks. But don't do them for the first 6 weeks after you get them because you can disturb the bacteria trying to grow on them. After they have been in the filter for 6 weeks, you can wash them every couple of weeks in a bucket of tank water.
Your filter develops a colony of good bacteria that helps keep the water clean and free of ammonia and nitrite. It usually takes about 4-5 weeks for the bacteria to develop to sufficient numbers to keep the water clean. If you replace the filter pad, you get rid of the good bacteria and cause water quality problems.
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Right now I would do a 75% water change each day for a week and see if the fish looks better after that. When you get the gravel cleaner use that to do the water change.
Make sure any new water is free of chlorine/ chloramine before it is added to the tank.